HR and Office Management Specialist

At Aptus.AI we are shaping the future by changing how humans and machines are interacting with regulations. We are doing it thanks to teams capable of working together with passion, creativity and an open-minded attitude.

We are seeking an enthusiastic and highly organized HR and Office Management Specialist to join our growing team. In this role, you will be responsible for managing our human resources processes, office administration tasks, and procurement activities. We are looking for a proactive and detail-oriented individual who can manage multiple responsibilities and help maintain a positive and efficient work environment.


  • manage and oversee all HR-related tasks, including recruitment, onboarding, employee relations, performance management, and training and development;
  • administer and maintain HR policies, procedures, and documentation, ensuring compliance with applicable laws and regulations;
  • organize and coordinate office operations, including office supply inventory, equipment maintenance, and office layout;
  • develop and manage relationships with vendors, service providers, and landlords;
  • assist in budget preparation and expense management for office and HR-related costs;
  • plan and coordinate team events, meetings, and travel arrangements;
  • maintain accurate and up-to-date employee records;
  • provide general administrative support to the team as needed.


  • strong knowledge of HR best practices, employment laws, and regulations;
  • excellent organizational and multitasking skills;
  • ability to work independently and as part of a team;
  • fluency in written and spoken Italian and English;
  • strong interpersonal and communication skills.

Nice to have:

   • bachelor's degree in Human Resources, Business Administration, or a related field;
   • experience in HR and/or office management roles;
   • experience working in a startup or fast-paced environment is a plus.

What we offer

At Aptus.AI, we are proud of our talented team. We embrace change by providing a continuous learning environment for each team member and we are passionate about trying out new technologies. We are a team that strives to make work an enjoyable and friendly experience in a relaxed atmosphere. Check out our Manifesto.

Aptus.AI purpose is to be a reference in talent and human qualities, and we will only achieve it by being an open and diverse company, that is why we have a Code of Conduct that reflects the expectations of the people who participate in the company. We offer a friendly environment to everyone, regardless of their gender identity or expression, sexual orientation, ability, ethnicity, religion and socioeconomic status.